Team & operations

The jobs around every trip, opened and closed for you.

When a booking comes in, RentHive opens the tasks it needs, from checking the license to photos before the trip, and closes them when the work is done. Maintenance, expenses and revenue sit beside them, and each teammate sees only the sections you give them.

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Team tasks on a phone
Team tasks on a phone
Chapter 8 of 8 · Run the day

Wipe the whiteboard. Empty the shoebox.

The moment

“A group chat for jobs, a whiteboard for cleaning, a shoebox of receipts, and month-end in a spreadsheet.”

The usual way

  • Task board (Trello Standard)

    Jobs for the team

    $5–6/user/moList price, Oct 2026

  • Team chat (Slack Pro)

    Team chat

    $7.25–8.75/user/moList price, Oct 2026

  • A whiteboard for cleaning

    updated when someone remembers

  • A shoebox of receipts

    sorted at month-end

  • Month-end in a spreadsheet

    which car paid its way?

  • One shared password

    everyone sees everything

With RentHive

RentHive

Team & operations

One login

  • A task board that runs itself

    Tasks open from bookings and close when the work is done

  • Team channels

    Each task posts to #tasks; DMs and @mentions in the inbox

  • Cleaning after every trip

    The cleaning task opens itself when the trip ends

  • Receipts by camera

    Snapped in the app with the time, location and a checksum

  • Money overview

    Income by source, costs by car, a statement on the 1st

  • Staff logins

    Each person gets only the sections you give them

Every feature on every plan, from $99/mo0% commission
How it runs itself

The work around every trip, assigned, done and reported by itself.

A booking turns into jobs for your team, the system notices when they're done, and the numbers update on their own.

Automatic5 of 8 steps happen without anyone doing them

  1. RentHive · automatic

    The booking creates the jobs

    Check the license, get the agreement signed, photograph the car before the trip.

  2. RentHive · automatic

    A rule gives the photos to Andre

    Assignment rules decide who gets which kind of job, and which channel hears about it.

  3. Andre · teammate

    Andre gets a notification

    A bell in the app and an email, with a link straight to the job.

  4. Andre · teammate

    He photographs the car at pickup

    From his phone, in the trip camera. That's all he does.

  5. RentHive · automatic

    RentHive sees the photos and closes the job

    The task moves to Done by itself, because the photos are there.

  6. RentHive · automatic

    #tasks hears about it

    The task's channel gets a line, so the team knows without asking.

  7. Sofia · teammate

    Sofia snaps the fuel receipt

    The camera turns it into an expense on the car, and #expenses gets a line.

  8. RentHive · automatic

    Revenue, expenses and profit update

    The trip's $917.77 and the fuel land in Management, by car and by source. A digest arrives on Monday.

Tasks

Tasks that know when the work is done.

Checking the license and insurance, collecting payment, getting the agreement signed and photos before the trip open when a booking comes in. Each closes itself once the booking shows it's done, and when the trip ends the deposit, the cleaning and the return photos follow.
  • A board: To do, In progress, Stuck, Done
  • Rules give each kind of task to a person, for the cars you pick
  • Damage claims, lead follow-ups and workshop visits too
A booking page on a phone: checklist, invoice and payments
A booking page on a phone: checklist, invoice and payments
Maintenance

Workshop visits that keep the car off sale.

A job moves from Booked in to In the workshop to Back. Saving it blocks the car on your calendar and website for those days, and the cost is booked as an expense.
  • Garages found through Google Places
  • Photos and invoices on the job
  • A workshop task that closes when the job is done
The RentHive calendar on a phone: month and timeline views
The RentHive calendar on a phone: month and timeline views
Money

Income, expenses and the gap between them.

The overview shows your balance, income by source (website, app, Turo, manual), expenses as a share of revenue and the month-by-month flow, filtered by dates and vehicle. Add expenses with a receipt from the in-app camera, set recurring ones, and import or export CSV.
  • Receipts with the time, location and a checksum
  • Recurring expenses and income
  • A weekly digest on Mondays, a statement on the 1st
The money overview on a phone: net income, revenue and expenses
The money overview on a phone: net income, revenue and expenses
Also included

More in Team & operations

On every plan, from the first day of your trial.

Team score

How often each person finishes on time; only work they finished themselves counts.

Task rules

The owner decides who gets each kind of task, and for which cars.

Tasks in channels

Each task posts a line to a team channel, #tasks unless you pick another.

Access by section

Give each person only the sections they need, from calendar to settings, enforced by the server.

Staff logins

Add staff with a starting password; they get a welcome email, and you can deactivate them any time.

Expense categories

Costs by category and by car, with your top categories on the overview.

CSV import

Bring expenses in from a spreadsheet with column mapping, and export them again.

Revenue entries

Add manual and recurring income beside your bookings, with CSV export.

Emails that report

A digest every Monday and a monthly statement on the 1st.

Connected

One booking, handed on.

Follow Fatima's Porsche Macan S from chapter to chapter. Each one hands the booking on, so nothing is copied across by hand.

Chapter 6 · Talk to rentersInboxHer request to pick up at MIA, the payment link and 'ID verified' sit in one thread.Hands on: Every message and booking event sits in one thread per renter, shared with your team.Chapter 7 · Hand over the carFleet & live trackingThe Macan is parked at MIA with 60% fuel, locked, readings live from the car.Hands on: Odometer readings at handover feed mileage charges; a low tyre or a fault shows up before the next trip.
Chapter 8 · Run the dayYou're hereTeam & operationsPhotos, cleaning and the deposit become tasks for the team; the $917.77 shows up in October's numbers.Hands on: Tasks open and close themselves from bookings, repairs block the calendar and every dollar lands in your reports.

Good to know

  • There are no PDF accounting reports or QuickBooks or Xero connections; export CSV instead.
  • Access is set section by section for each person; there are no preset roles or invite links.
  • Maintenance is booked by you; RentHive doesn't send service reminders by mileage.

Questions, answered

More in the Help Center, or email us any time.

How do team tasks work?+

Tasks sit on a board: To do, In progress, Stuck and Done. Built-in types such as checking a license, collecting payment, photos before and after the trip and settling a deposit create themselves from booking events and close themselves when the work is done, and rules can assign them automatically.

How do I track maintenance?+

In Management → Maintenance, jobs move from Booked in to In the workshop to Back. Saving one blocks the car on the calendar and website, and you can attach the garage, photos and invoices; the cost is booked as an expense.

How do I track expenses?+

In Management → Expenses, add costs by category and vehicle, snap receipts with the in-app camera or upload them, set up recurring expenses, and import or export CSV.

What reports do I get?+

The Management overview shows your balance, income by source, expenses as a share of revenue, month-by-month money flow and top cost categories, filtered by date range and vehicle. You also get a weekly digest email on Mondays and a monthly statement on the 1st.

Can I limit what my staff can see?+

Yes. For each team member you pick the sections they can use, from the dashboard and calendar to the website and settings. The server enforces it, so a section that isn't granted can't be reached another way.

How do I add a team member?+

The account owner adds staff in Team Settings: their name, email, a starting password and the sections they can use. They get a welcome email, and you can remove their access at any time.

Your fleet, your customers, your money.

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