For fleet teams

Run the fleet as a team, not a group chat.

Give each person their own login and just the sections they work in. Tasks open themselves when a booking needs something and close themselves when it's done, and the team talks in the same inbox as your renters.

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Team tasks on a phone
Team tasks on a phone
How it runs itself

The work around every trip, assigned, done and reported by itself.

A booking turns into jobs for your team, the system notices when they're done, and the numbers update on their own.

Automatic5 of 8 steps happen without anyone doing them

  1. RentHive · automatic

    The booking creates the jobs

    Check the license, get the agreement signed, photograph the car before the trip.

  2. RentHive · automatic

    A rule gives the photos to Andre

    Assignment rules decide who gets which kind of job, and which channel hears about it.

  3. Andre · teammate

    Andre gets a notification

    A bell in the app and an email, with a link straight to the job.

  4. Andre · teammate

    He photographs the car at pickup

    From his phone, in the trip camera. That's all he does.

  5. RentHive · automatic

    RentHive sees the photos and closes the job

    The task moves to Done by itself, because the photos are there.

  6. RentHive · automatic

    #tasks hears about it

    The task's channel gets a line, so the team knows without asking.

  7. Sofia · teammate

    Sofia snaps the fuel receipt

    The camera turns it into an expense on the car, and #expenses gets a line.

  8. RentHive · automatic

    Revenue, expenses and profit update

    The trip's $917.77 and the fuel land in Management, by car and by source. A digest arrives on Monday.

Access by section

Everyone sees their part of the business. Nothing else.

Add a teammate with a starting password and tick the sections they work in. The server enforces it on every request, so a section that's off is closed, not just missing from the menu.

  • No preset roles: you choose, person by person
  • They're told by email and in the app when you give them more
  • Team channels and direct messages are open to everyone
  • Deactivate someone and their login stops working
AB

Andre Baptiste

Team member · example

4 of 13 sections
  • Overview (not allowed)See the business at a glance
  • Calendar (allowed)See and change the calendar
  • Inbox (not allowed)Handle renter conversations
  • Reservations (not allowed)Work on bookings
  • Fleet (allowed)Manage the vehicles
  • Customers (not allowed)See customer records
  • Management (not allowed)See what the business earns and spends
  • Expenses (not allowed)Record expenses
  • Revenue (not allowed)Record income
  • Maintenance (allowed)Book vehicles in for work
  • Team tasks (allowed)See and take on team tasks
  • Website (not allowed)Edit the website
  • Settings (not allowed)Change company settings
Team tasks

Tasks that open themselves, and close themselves.

Each kind of task knows when it's needed and how to tell it's done. A licence check closes the moment the ID check passes; nobody has to tick a box for work the system can already see.

  • Check their licenceOpens: A booking is madeCloses itself: The ID check passes
  • Check their insuranceOpens: A booking is madeCloses itself: The policy is verified
  • Make sure they've paidOpens: A booking is madeCloses itself: The balance reaches zero
  • Get the agreement signedOpens: A booking is madeCloses itself: The renter signs
  • Photos before the tripOpens: A booking is madeCloses itself: A before-the-trip photo exists
  • Photos after the tripOpens: The trip endsCloses itself: The photos are in
  • Release or take the depositOpens: The trip endsCloses itself: The hold is settled
  • Clean the carOpens: The trip endsCloses: Somebody marks it done
  • Damage or a claimOpens: Raised by handCloses: Closed by hand
  • Follow up a leadOpens: Raised by handCloses: Closed by hand

Rules that assign

Pick a kind of task, who it goes to and, if you like, which cars. Every booking after that raises it for them, and it can post to a team channel.

Reminders that chase

When a task is due within six hours, or late, its owner hears about it in the channel and by email. Once a day at most, so nobody learns to ignore it.

A team score

Who's carrying what, what's overdue and who finishes on time. Only tasks a person closed count, so the ones that closed themselves don't flatter anybody.

Inbox

Talk about the booking right beside it.

Renter chats and emails land in one thread per renter, and your team has its own channels and direct messages in the same inbox. Mention a teammate, leave an internal note the renter never sees, or hand the thread over.
  • Assignment rules route threads by payment, ID, insurance, source, stage or car
  • Views for assigned to me, unassigned and mentions
  • Desktop notifications, and email alerts when nobody's online
See the inbox
The RentHive inbox on a phone: conversations and a renter's thread
The RentHive inbox on a phone: conversations and a renter's thread
Maintenance & expenses

The work around the cars, on the record.

The people who take cars to the workshop and buy the fuel can log it where it happens, and the money lands in your reports.

Maintenance jobs

Each job moves from Booked in to In the workshop to Back. Saving one takes the car off the calendar and your website for those days.

  • Assign it to a teammate, who's told in the app and by email
  • Garages found through Google Places
  • Photos and the workshop's invoice on the job, and the cost booked as an expense

Expenses with camera receipts

Snap the receipt with the in-app camera and RentHive records when and where it was taken, with a checksum. Or upload the file.

  • By category and by car
  • Recurring costs on a schedule
  • CSV import with column mapping, and CSV export
See team and operations

Questions, answered

More in the Help Center, or email us any time.

Are there preset roles, like manager or driver?+

No. You tick the sections each person can open, from the 13 in the app. Two people with the same job get the same ticks; anyone who needs something different gets different ones. The owner can open everything.

How does a teammate get their login?+

You add them with their name, email and a starting password, and they get a welcome email. Share the password with them securely and ask them to change it in their account settings. There's no invite link to accept.

Is a section really off limits, or just hidden?+

Off limits. The server checks every request against the person's sections, so a teammate without Expenses can't read or change expenses even by going to the address directly.

Do teammates cost extra?+

No. Plans are priced by how many cars they cover, not by people: Starter is $99 a month for up to 10 cars, Growth $199 for up to 50. Every plan has every feature, with a 7-day free trial and no card to start.

What happens when someone leaves?+

Deactivate them from the team page and their login stops working. You can add someone new with a fresh starting password at any time.

One fleet, one team, one place to work.

Start a 7-day free trial with no card, or book a call and we'll set it up with you.

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