Your whole team, in sync, without stepping on each other.
Every teammate gets their own RentHive login, their own role, and their own job. Everyone sees exactly what they need, nothing they don't, and the whole fleet's stats stay live as the work actually happens.
Everyone gets their own login, their own job.
No more sharing one account and hoping nobody steps on someone else's work. Every team member signs into their own RentHive account and only sees the vehicles, bookings, and tasks their role actually covers.
- Dedicated login per teammate, not a shared password
- Role determines exactly what they can see and do
- Add or remove a teammate's access in seconds as your team changes
- Available on the Growth plan and above
Your team
5 dedicated loginsMathew J.
Full access
Sarah Chen
Pickup & return photos
David R.
Verification only
Tara L.
Booking changes only
Kevin P.
Pickup, return & expenses
Every teammate signs in with their own RentHive account and only sees the jobs their role covers.
The moment work happens, the stats update.
A teammate doesn't have to find you, fill out a form later, or hand you a receipt at the end of the week. Whatever they log from their phone updates the fleet's numbers immediately, for everyone with visibility into that vehicle.
- Log an expense from a phone the moment it happens
- Tagged automatically to the vehicle, trip, and teammate
- Fleet-wide totals update live, no manual reconciliation
- Every entry keeps a record of who logged it and when
Fleet expenses, live
$18Kevin P. · Car wash
Tesla Model 3 · just now
Logged from a phone in the driveway. Totals update for the whole team instantly, no spreadsheet to reconcile later.
The right alert, to the right person, only.
Nobody wants a notification for a job that isn't theirs. Your photo inspector doesn't hear about insurance flags, and your insurance reviewer doesn't get pinged about a cleaning checklist. Each role gets exactly its own alerts.
- Notifications route by role automatically
- No shared inbox everyone has to filter through
- A teammate only sees what's actually theirs to act on
- Cuts noise as your team and fleet grow
Notifications, by role
Pre-trip photos due, Jeep Wrangler pickup at 2:00 PM
New booking needs insurance verification before approval
Guest requested a 1-day extension on Tesla Model 3
Ford Mustang return checklist assigned to you
Each teammate only gets alerts for their own job, not a shared inbox everyone has to filter through.
A job for everyone on the team.
These are real jobs real fleet teams split up every day, each with its own dedicated view in RentHive.
Expenses, logged the moment they happen
A teammate takes a car to the wash, adds the $18 expense from their phone in the parking lot, and it's in the system immediately, tagged to that vehicle, that trip, and them. No receipts to collect later, no spreadsheet to reconcile at month end.
Pre and post-trip photos, their own view
Whoever handles pickups and returns gets a dedicated photo checklist for exactly the vehicles they're assigned, nothing else cluttering their screen. Photos attach straight to the booking record automatically.
Insurance review, approve or decline
Your insurance reviewer sees flagged bookings that need a second look and can approve or decline directly from their queue, without needing access to pricing, payouts, or anything outside their job.
Modification requests, approve or decline
Date changes, extra driver requests, upgrade asks, whoever owns modifications reviews and decides on each one from their own queue, and the booking updates everywhere the moment they do.
Roadside and damage intake
A flat tire, a scratch at drop-off, a guest calling about a warning light, whoever's on call can log the incident with photos and notes against the exact vehicle and booking, right from their phone.
Cleaning and turnover checklist
Between a return and the next pickup, your detailing person works from a checklist tied to that specific vehicle, and marks it ready the moment it's done, so the next booking's status updates automatically.
Stop running your team off one shared login.
Give every teammate their own role, and let the fleet's stats stay live while they work.