Fleet & live tracking

Set each car up once. Then see where it is, live.

Add a car in a guided wizard, then let it follow your company defaults or give it its own rules. Connect it through Smartcar and see it on a live map with fuel, battery, range and tire pressure, and lock or unlock it from the app.

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Live fleet on a phone: every car on the map
Live fleet on a phone: every car on the map
Chapter 7 of 8 · Hand over the car

No trackers to fit, no mileage spreadsheet, no walk round the lot.

The moment

“Where is the car, how much fuel did it come back with, and how many miles over is that?”

The usual way

  • Plug-in GPS tracker (Bouncie)

    Know where the cars are

    $8/car/mo + $67 deviceList price, Oct 2026

  • A mileage spreadsheet

    odometer photos by text

  • Walking the lot to check fuel

    one car at a time

  • Paper walkaround sheets

    no time or place on them

  • Driving over to unlock a car

    a trip across town

  • Each car's rules in your head

    different for every car

With RentHive

RentHive

Fleet & live tracking

One login

  • Smartcar, no hardware

    A live map through the car itself; Smartcar bills per car

  • Odometer at handover

    From the car or typed; overage suggested as a charge

  • Fuel, battery and tires

    Levels and tire pressure for every connected car

  • In-app trip photos

    Time, location, device and a checksum on each

  • Lock and unlock

    From the app, on a connected car

  • Per-car settings

    Company defaults, with exceptions per car

Every feature on every plan, from $99/mo0% commission
How it runs itself

The car reports in. You don't have to go and look.

Connect your cars through Smartcar and the car itself tells RentHive where it is and what it needs.

Automatic4 of 5 steps happen without anyone doing them

  1. RentHive · automatic

    Every car on one map

    Location, fuel or charge and range, live from the car. No tracker to fit.

  2. RentHive · automatic

    The odometer is read at pickup and return

    Straight from the car when it's connected, or typed at the handover, and marked with where it came from.

  3. RentHive · automatic

    Extra miles are priced for you

    Over the trip's allowance? The overage is worked out at your rate and suggested, with the sums shown. You add it to the invoice.

  4. RentHive · automatic

    A soft tyre is flagged before the next renter

    Tyre pressure and fault codes show on the map and the car's panel. Lock or unlock from there.

  5. Andre · teammate

    Trip photos keep the record straight

    Photos from the trip camera are stamped with time and place, on the booking.

Vehicles

Company defaults, with per-car exceptions.

The add-vehicle wizard covers basics, capacity, location, amenities, photos and pricing, and saves drafts as you go. After that every setting, from deposits and mileage to driver age and trip buffer, follows your company default or is set for that car.
  • Photos converted to WebP, location data stripped
  • Min and max days, advance notice, pickup and return times
  • Its own change and cancellation policy if you want
Live fleet on a phone: every car on the map
Live fleet on a phone: every car on the map
Handover

Odometer, photos and mileage at every handover.

Take the odometer from the car through Smartcar or type it in, and miles over the allowance are suggested as a charge for you to confirm. Trip photos come from the in-app camera, with the time, location, device and a checksum recorded.
  • Renters can shoot their own handover photos by link
  • Trip photos are never truly deleted
  • A trip map with the route and fuel at pickup vs return
A booking page on a phone: checklist, invoice and payments
A booking page on a phone: checklist, invoice and payments
Availability

Off sale when it should be, back when it's ready.

Pause a car to take it off sale without deleting it, or block dates for maintenance, personal use, cleaning or off-season. A deleted car goes to a bin you can restore it from for 30 days.
  • Maintenance jobs block the calendar and website
  • Blocks from any empty calendar cell
  • A 30-day bin for deleted cars
The RentHive calendar on a phone: month and timeline views
The RentHive calendar on a phone: month and timeline views
Also included

More in Fleet & live tracking

On every plan, from the first day of your trial.

Live fleet map

Every connected car on one map, marked healthy, charging or needing attention.

Fuel, battery and range

Current levels and charging state for each connected car.

Tire pressure and oil life

Pressure for each tire, oil life, the odometer and any fault codes.

Lock and unlock

Lock or unlock a connected car from the app.

Start or stop charging

Control charging on a connected electric car.

A day's route

See where a car went on the day you pick.

Command log

Every lock, unlock and charging command, recorded.

No hardware

Smartcar connects through the car itself, so there's nothing to fit.

Mileage allowance

Set included miles and an extra-mile fee for the company or per car.

Connected

One booking, handed on.

Follow Fatima's Porsche Macan S from chapter to chapter. Each one hands the booking on, so nothing is copied across by hand.

Chapter 6 · Talk to rentersInboxHer request to pick up at MIA, the payment link and 'ID verified' sit in one thread.Hands on: Every message and booking event sits in one thread per renter, shared with your team.
Chapter 7 · Hand over the carYou're hereFleet & live trackingThe Macan is parked at MIA with 60% fuel, locked, readings live from the car.Hands on: Odometer readings at handover feed mileage charges; a low tyre or a fault shows up before the next trip.
Chapter 8 · Run the dayTeam & operationsPhotos, cleaning and the deposit become tasks for the team; the $917.77 shows up in October's numbers.Hands on: Tasks open and close themselves from bookings, repairs block the calendar and every dollar lands in your reports.

Good to know

  • Smartcar runs on your own Smartcar account, which bills you per connected car.
  • Not every make and model works with Smartcar; the app tells you if a car isn't supported.
  • Live data comes only through Smartcar; plug-in GPS trackers aren't supported.

Questions, answered

More in the Help Center, or email us any time.

How do I add a vehicle?+

Use the add-vehicle wizard in Fleet: basics, capacity, location, amenities, photos and pricing. Drafts are saved, so you can come back and finish later.

Can each car have its own settings?+

Yes. Tax, policies, mileage, booking fees, deposits, discounts, extras and rules like minimum days, driver age, advance notice and trip buffer can each follow your company default or be set per car.

What does the Smartcar connection do?+

With no hardware to install, it shows your cars on a live map with fuel, battery, range, charging, odometer, tire pressure, oil life and fault codes, and lets you lock, unlock and start or stop charging. Setup takes about 5 minutes in Settings → Integrations → Smartcar.

How does mileage tracking work?+

Set an included mileage allowance and an extra-mile fee, for the company or per car. The odometer at handover comes from Smartcar or is typed in, and any overage is suggested as a charge for you to confirm.

How do trip photos work?+

Photos are taken with the in-app camera, which records the time, location, device and a checksum, and they're never truly deleted. Renters can take their own handover photos through a link you send them.

What if I delete a vehicle by mistake?+

Deleted vehicles go to a bin and can be restored for 30 days. To take a car off sale without deleting it, pause it instead.

Your fleet, your customers, your money.

Start a 7-day free trial with no card, or book a call and we'll set it up with you.

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